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Telephone Numbers

From in SA: (012) 6709010 or (012) 6709020  From outside of South Africa (0027) 12 670 90 10 or (0027) 12 670 9020  

Email: info@gmtm.co.za

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 Degrees and Diplomas and Certificates

 • Government Institutions

 • Private Institutions

 School Qualifications

• Department Education

 • Umalusi

School Transfer Documents

• Government Schools

• Private Schools

 Home Affairs Documents

• Birth Certificates

• Marriage Certificates

• Death certificates

• Letter of No Impediment

Notary Copies

• Apostille

• Authentication certificates

Signatories to La Hague Convention

Fee Schedule

Apostille for countries whom are signaturies to La Hague Convention

Law Firms, Visa Agencies and Expat Assist Orginisations

 Attestation at Embassys  of  Countries whom are not signaturies to the La Hague Convention for Example

• Angola

• Kuwait

• Libya

• Oman

• Philippines

• Qatar

• Saudi Arabia


Authentication for countries whom are not  signaturies to La Hague Convention

Apostille and Authentication of:

Apostille and Authentication of:

Official Translations

Medical Certificates

Police Clearance Certificates

Divorce Decree / Papers

Business Ducuments

Notary Copies

• Passports

• SACE certificates

What is Apostille and/or Authentication of documents? It is the process uses to attest to the legality and authenticity of documents to be accepted in countries outside of South Africa and is commonly known as the Legalisation process.

In South Africa the Department of International Relations and Co-Operations are the administrators of this process. DIRCO has a Data base of all the authorised signatories of official documents in South Africa. The Type of document and the target country dictates the legalisation process.

Authentication (as explained below)  is used for countries whom are not signatories to the La Hague convention while the Authentication process ( as explained below )  is used for Non signatories to the La Hague Convention.

List of Countries whom are signatories to the La Hague Convention.

Depending of the type of document this authentication must be done either by DIRCO or the High Court.

 1. Documents that must be presented to DIRCO for Apostille and/or Authentication.

 1.1. Original Documents:

       • Unabridged certificates from Department of home Affairs.

       • Police Clearance certificates.

       • Medical Reports authenticated by HPCSA.

 1.2. Copies authenticated by the relevant Government Departments

       • Educational certificates authenticated by the Department of Education.

       • Medical certificates and reports authenticated by the Health Professionals Counsel.

 1.3. Documents intended for counties whom are not signatories to the La Hague convention and has to be presented to the specific        country Embassy must also be Authenticated by DIRCO.

2. Documents that must be presented to the High Court for Apostille and /or Authentication.

      • Notarised Copies of documents.

      • If a Apostille is needed it will be done at the High Court.

      • If the document has to legalised by a embassy the document  has also have to be presented to DIRCO.

      • Translations

3. Documents that have to be Legalised at Embassy's.

When countries are not party to the La Hague convention a further step must be followed:

• Authentication at the High Court if necessary

          • Authentication at the Department of international Relations and Co-opertion (DIRCO)

          • Finally presentation to the relevant Embassy.

4. Process to legalise documents by Apostille and/or authentication.

4.1. Email us a list details of documents to be Apostilled or Authenticated:

• Download and complete Quotation list of documents to be attested as well as the target country (To assist you can also scan the documents to us) to info@gmtm.co.za.

4.2. If you accept the Quotation Courier the following to us:

   4.2.1. Client Sheet   4.2.2. Original documents

   4.2.3 Write lightly in pencil at the back of each document your Initials, Surname and the the target country.

4.3 On Receipt of the documents we will;

     i) We will confirm receipt.

     ii) We will email you a invoice with banking details.

     iii) Process the Legalisation

     iv) On receipt of payment we will courier the certificates to u.

4.4. Lead Time (Lead Times are indications and will be confirmed with each order)

• Apostille /Authentication at DIRCO: 3 to 4 working days.

• Certification at Department Education etc. 3 to 5 working days.

• Authentication School Qualifications at Umalisi : 3 to 10 working days:

          • Certification at embassy: 5 to 10 working days.

5. Apostille/Authentication Cost Fees:Fees and Cost

 Fee is calculated per Department at:

    • R 495 for the first document

    • R 95 per document thereafter.   

    • Additional Fees not included.

       •• Forex fees of R 285 per payment from outside South Africa including Pay Pal.

       •• Cash payment bank charges of R 100 per cash payment  into our bank account.

       •• Courier fees of R 150 in South Africa and R 675 International.

       •• Departmental or Embassy Fees

Only documents which originated in South Africa can be Apostilled or Authenticated in South Africa.

Authentication process for countries  whom are not signaturies to the La Hague Conventions